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Submission instructions

Submission instructions

Do not submit the file until its quality check by the Research Quality Coordinator of your division has been completed. The contents of the file depend on the type of review: collection of human biological material (sub-biobank file) or use of human biological material (release file). 

How to submit uitklapper, klik om te openen

PDFs, codes and file names

All documents must be submitted digitally in PDF format. Other file types must be converted to PDF. Please submit the PDF files in searchable form as much as possible (i.e. converted rather than scanned) and reduce the file size as much as possible. The file name of each PDF document consists of a code (a letter and a number) plus the title of the document in question. For this you can consult the page of the file concerned on this website. You should always add the date of the document and, if applicable, a version number to the file name. 

Via e-mail

New request / amendment

Send the full file via e-mail to the TCBio:  
E tcbio@umcutrecht.nl

Check that forms have been signed and the documents are in the correct format with the correct codes and file names. Requests which have not been submitted properly cannot be processed. The review of the request may be delayed as a result.

Response to Committee questions

Follow the submission instructions in the e-mail accompanying the Committee’s first questions. Re-signing the documents for the review will not be necessary in this case.

Please submit your response within 1 month of our writing. If this is not feasible, a postponement for a reasonable period of time, including the reason for a postponement, can be requested in writing. 

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